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Events

Overview​

Events are where you set up and manage everything for a specific conference, workshop, or meetup. Each event contains its own guests, registration form, tickets, badges, emails, and statistics.

Quick Links

List view · Calendar view · Create an event · Edit an event

Screenshots & Videos

Place real assets under /images and /videos (static folder). Use root paths in embeds: /images/... and /videos/....

The Events Page (List)​

  • Button: Create Event (top of the page, if you have access)
  • Toggle: List View or Calendar View
  • Filter: Active Events, Deleted Events, or All Events (applies to both views)
  • Columns: ID, Organizer (admins only), Name, Description, Start Date, End Date, Capacity, Action
  • Click an event name to select it and continue managing guests, tickets, emails, badges, and statistics for that event

Events list page showing table with filters and Create button Events list (placeholder)

Calendar View​

Quickly see events laid out over time. Use this when you want a high‑level schedule view.

  • Switch to it with the “Calendar View” button at the top-right
  • The same trash filter (Active / Deleted / All) applies to the calendar
  • Timezone: event times are shown in your profile’s preferred timezone
  • Colors adapt to light/dark theme; colors are informational only
  • Hover an event to see details:
    • Title
    • Capacity
    • Organizer (admins only)
  • Click an event to select it and jump to managing that event

Calendar view of events with monthly grid and colored entries Calendar view (placeholder)

Create an Event​

Navigation → Events → Create Event

Event lifecycle: create, configure registration & tickets, monitor stats, clone and archive.

Download / Open Directly: Download the MP4

Event lifecycle: create, configure registration & tickets, monitor stats, clone and archive.

Fill out the form:

  • Event Name (required)
  • Description (optional)
  • Timezone (required)
  • Start Date (required) – date and time
  • End Date (optional) – can be the same day or later
  • Capacity (required) – choose with the number box or the slider (10 to 50,000)
  • Send confirmation emails (toggle) – when on, guests automatically receive confirmations
  • Organizer (admins only) – choose which organizer owns the event

Create Event form with fields for name, timezone, dates, capacity and confirmation emails Create event form (placeholder)

Tips:

  • Pick the correct timezone before you add tickets, workshops, or email schedules
  • Capacity can be increased later; decreasing below current registrations isn’t allowed

Edit an Event​

From Events → find your event → pencil icon (Edit)

  • You can update name, description, timezone, dates, capacity, and the confirmation email toggle
  • Save to apply changes

Event Actions​

You’ll see action buttons in the table for each event (depending on your access):

  • Edit – update event details
  • Delete – move to Deleted Events (can be restored later)
  • Restore – bring back a deleted event
  • Permanently Delete – remove forever (cannot be undone)

Selecting an Event (What happens next?)​

Click an event (in Calendar View) or an event name (in List View) to work inside it. You’ll be taken to the most relevant section for your role:

  • Organizers → Statistics first (if allowed)
  • Scanner role → Scanner page
  • Printer role → Badges page
  • Others → Guests list

Registration, Tickets, Emails, Badges, and Stats (Where to find them)​

After selecting an event, use the left navigation to open:

  • Guests – see registrations and manage attendees
  • Tickets – create ticket types, prices, and sale windows
  • Emails – set up automated confirmations and reminders
  • Badges – design and print attendee badges
  • Statistics – track registrations, attendance, and more

Best Practices​

  • Set timezone and capacity at creation time
  • Enable confirmation emails if you want automatic attendee messages
  • Use Deleted Events instead of permanent deletion when you might need the record later
  • Select the event by clicking it (Calendar) or its name (List) before configuring guests, tickets, emails, or badges

Assets (Screenshots & Video)​

Place real assets under /images and /videos (inside the static folder). Recommended:

  • /images/placeholder-events-list.png
  • /images/placeholder-events-calendar.png
  • /images/placeholder-event-create-form.png
  • /videos/events-user-story.mp4

Last updated: 2025-11-12